Public Records Coordinator – Forms & Records Analyst 3 – Permanent – 2026-03380

Description

Working Title- Public Records Coordinator

Classification- Forms & Records Analyst 3

Job Status- Full-Time/Permanent

WDFW Program- Director’s Office – Information Technology Services – Public Records Unit

Duty Station- *Olympia, Washington – Thurston County

*While this position may offer a telework option, the successful candidate must be available to report to the duty station as needed.

Learn more about being a member of Team WDFW!

Photo Caption – Raccoon bath time – Photo Credit: Jonathan Howton

Are you passionate about fostering public confidence through transparency and ensuring that the public has timely access to relevant information?

Embrace this role to be a program level subject matter expert on DFW records, electronic search and retrieval solutions and public records exemptions.

We are seeking a candidate to work with program and regional staff to formulate and implement optimal search methods to mitigate legal risk and improve compliance efficiency for complex public records requests and discovery.

WHAT TO EXPECT -

Among the varied range of responsibilities held within this role, this position will:

Program Wide Analysis, Search, and Compliance for Public Records Requests.

Records Retention & Disposition.

Working Conditions:

Work setting: Working environment is a busy office setting. Varying degrees of activity occur in the common areas during working hours. Tasks will involve standing or sitting for long periods of time and working on a computer. Incumbent must be able to work with regular interruptions and distractions. This position is exposed to graphic photographs of wildlife and other field activities.

Schedule: This position normally works 8-5, Monday-Friday but may be required to work occasional weekends and evenings, depending on workload. Some overtime may be required on short notice.

Travel requirements: May require statewide travel.

Customer Interactions: Quality customer service is integral to success in this position; frequent interaction with members of the public and with WDFW staff.

QUALIFICATIONS:

Required Qualifications:

Option 1: Associate’s degree and one (1) year of experience with public records requests or discovery.

Option 2: High school diploma and two (2) years of experience managing public records requests for a governmental agency.

In addition to the options above, all of the following are required:

Experience:

Ability to:

Understanding of:

Preferred Qualifications:

In addition to the required qualifications, our ideal applicant will possess some or all the following:

• Associate’s degree and two years of experience with public records requests or discovery, OR a high school diploma and three years of experience managing public records requests for a governmental agency OR equivalent education/experience.
• Proven ability to conduct defensible electronic record searches using Boolean search parameters.
• Valid Driver’s License.

• A COMPLETED online application showcasing how your qualifications align with the job requirements.
• An up-to-date resume.
• A cover letter detailing your interest in the position, your relevant skills and experience, and why you are the ideal candidate.
• At least three (3) professional references with current contact information.

SUPPLEMENTAL INFORMATION:

In addition to pay and other special employee programs, there are other benefits that WDFW employees may be eligible for. Click the “Benefits” tab at the top of this announcement to learn more.

Important Note: 

All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link:  https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

Union - WAFWP:

This position is in the bargaining unit represented by the Washington Association of Fish & Wildlife Professionals and is subject to the terms of the Collective Bargaining Agreement between the State of Washington, Department of Fish & Wildlife, and the Washington Association of Fish & Wildlife Professionals.

Veteran and Military Spouse Preference Notice: 

Per RCW 73.16.010 Veterans and qualifying spouses who meet the minimum qualifications of a position are eligible for preference during the initial application review stage. To receive this benefit, please do the following: 

• Notify us of your veteran or military spouse status by email at Cheri.Potter@dfw.wa.gov.
• Veterans only – Attach a copy of your DD214 (Member 4 copy), NGB 22, or USDVA signed verification of service letter.
  • Please redact any PII (personally identifiable information) data such as social security numbers.
• Subject line must include recruitment number, position, and spouse/veteran (example: 2024-1234 – Biologist 1 – Veteran).
• Include your name as it appears on your application in careers.wa.gov.

Diversity, Equity, and Inclusion Employer

As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications.   Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully.  All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer.  We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.  Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans, and people of all sexual orientations and gender identities are encouraged to apply.

Request an accommodation: Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone 360-902-2278 or email Jayme.Chase@dfw.wa.gov, or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.

Technical Difficulties: If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com. 

Other questions: If you have other questions regarding this position, please reach out to Cheri.Potter@dfw.wa.gov and reference job #2026-03380.

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